NOTE
Comprehensive Attendance Report can only be downloaded from the dashboard, and both administrators and leaders have access to download it.
1. What is a Comprehensive Attendance Report?
Comprehensive Attendance Report aggregates punch-in/out, schedules, overtime, holidays, and leave information, allowing you to view employee attendance records at a glance.
Leaders and administrators can use the Comprehensive Attendance Report to monitor employee attendance or calculate payroll based on attendance data.
Leaders and administrators can select only the necessary items to customize the Comprehensive Attendance Report, and the configured report options can be shared with all leaders and administrators for efficient attendance data management.
2. Creating a Report
- In the dashboard, click [Download Data] at the bottom of the left menu.
- Select [Comprehensive Attendance Report] and click [Create New Report].
- When the [Report Options Settings] window opens, click the items you want to include under ‘Select Items’ on the left.
- After selecting all items, check the details on the right and input the necessary settings:
- Select holiday type for day off: To calculate working hours, differentiate holidays and day off. Choose the type of day off (e.g., weekly holiday, public holiday) to be treated as a holiday. This will be used to calculate the number of holiday days and hours, as well as holiday work hours during the query period.
- Contracted working hours per day: The contracted working hours per day agreed upon by the company and the employee. This will be used to calculate overtime, holiday, and leave hours during the query period.
- Select breaktime for calculating accepted and additional working hours: Choose the break time that will be reflected in working hours.
- Enter start and end times for night shifts: Enter the start and end times for work recognized as night shifts.
- Time unit display format:
- Display in hours only: Displays in hours only, e.g., ‘1.75 hours’.
- Display hours and minutes: Displays in both hours and minutes, e.g., ‘1:45’.
- Report name: Enter a title to distinguish the report in the report list.
- Visibility of the configured report: Only visible to administrators
- Public to all: Allows the configured options to be used by all administrators and leaders. Only administrators can set this.
- Only for me: The report with the configured options can only be used by the creator. Reports created by leaders are saved as ‘Private’.
- Once completed, click [Save]. The window will close, and you can see the report name in the report list.
3. Downloading the Report
- Choose the report you want to download.
- Choose the employees. (Up to 2,000 employees can be selected.)
- By individual: Select specific employees regardless of group or workplace.
- By group: Select the groups you want to view.
- By workplace: Select the workplaces you want to view.
- Choose the period. (You can select up to 100 days.)
- Click the [Download] button.
4. Editing and Deleting Reports
Administrators can edit or delete any report templates, while leaders can only edit or delete the templates they have created.
- Select the report you want to edit or delete from the report list. (Hover over the report to display the available buttons.)
- Modify the selected items and detailed settings. To delete, click the [Delete] button at the bottom.
