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However, since we have not established overseas branches, our headquarters is responsible for managing their attendance. Currently, I manually manage their work schedules and receive daily attendance reports from dispatched employees. After receiving these reports, I organize and store them separately.
Recently, as our overseas business has expanded, the number of dispatched employees has been increasing, and so has the number of attendance records I need to process daily. When there were only a few dispatched employees, I could manage their attendance accurately without any issues. However, as the number of employees grows, ensuring accuracy while managing all attendance records has become more time-consuming.
Is there a way to accurately manage the work schedules and attendance records of overseas dispatched employees while reducing the time required for management?
With Shopl, you can easily assign work schedules via the app and dashboard and accurately track attendance records based on assigned schedules, even if your employees are working overseas.
Try Shopl to streamline and accurately manage the attendance of your overseas dispatched employees!
▪︎ Easily Assign Work Schedules with Just a Click
Shopl [Schedule] allows managers to assign work schedules with just a few clicks using templates. If employees have fixed schedules, you can automate schedule assignments using the default schedule assignment feature.
Managers can view assigned work schedules at a glance through the app and dashboard. You can check each employee's schedule as well as their total assigned work hours over a selected period, ensuring compliance with labor laws. If schedule adjustments are needed, simply edit them using the schedule editing feature.
Once a manager assigns a schedule, employees receive real-time push notifications. Employees can check their assigned schedules anytime via the app. If an employee needs to modify their schedule, they can submit a change request for approval, and managers can review and approve or reject it accordingly.
▪︎ Accurately Track Attendance with Location & Identity Verification
By registering overseas offices as work locations in Shopl, the system compares the GPS location of the punch-in attempt with the registered worksite’s GPS to verify if the employee is actually at the assigned location. To further enhance accuracy, Shopl also supports attendance tracking using QR codes and facial recognition.
▸ How to Manage Attendance Tracking with QR Codes >
Managers can view all attendance records recorded through multiple authentication methods via the app and dashboard. Daily and period-based attendance records are easily accessible, and managers can receive real-time alerts for tardiness, absenteeism, or early departures. Additionally, employees can be required to submit a reason for any irregularities.
▸ How to Manage Attendance Irregularities like Tardiness and Offsite Work >
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▸ How to View Work Schedules and Attendance Records at a Glance >
▪︎ Download Attendance Records as an Excel Report
Need organized attendance data? Use the data export feature to download reports whenever needed.
You can download an Excel report summarizing each employee’s attendance records, including assigned work schedules, actual punch-in/out times, break durations, and movement logs.
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▸ How to Consolidate Scattered Attendance Records into One Report >
Q. Some of our overseas employees frequently work off-site. Can their attendance records be managed as well?
A. Yes, it is possible.
Shopl supports tracking employees who work off-site for meetings, business trips, or other purposes outside the company’s designated workplace. Additionally, you can set up alerts and require employees to submit reasons when recording attendance from external locations.
▸ How to Manage Attendance Records for Employees Working Outside the Designated Workplace >
Optimize Overseas Employee Attendance Management with Shopl. Easily assign work schedules in real-time, accurately track attendance records, and download Excel reports—all in one place. Reduce administrative workload, save time, and efficiently manage attendance, even for employees working remotely. Improve workforce management for your overseas employees with Shopl!
