How Employees Can Check and Request Changes to Their Attendance Records

🤔  I’m responsible for managing employee attendance records.

Currently, employees contact me directly to review their attendance records. If there’s an issue, they request adjustments verbally. As the number of employees grows, these requests take up more and more of my time.

Is there a way for employees to review their attendance records themselves and request edits remotely?

🙆‍♂️ Want employees to check their own attendance records and request changes without in-person communication? With Shopl, it’s possible.

Shopl’s [Attendance] feature allows employees to review their attendance records and submit adjustment requests, all on their own.

Discover how Shopl can simplify attendance management today!

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1. Boost Efficiency in Managing Attendance Records

▪︎ Grant Permissions for Employees to Check Their Own Attendance Records

Using Shopl's [Attendance] settings, managers can grant [Authority to view personal attendance history] to employees.

Once granted, employees can access their attendance records via the app at any time. They can view detailed daily records and period-specific attendance statistics, making it easier to track their work hours.

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If an organized summary is needed, employees can receive a monthly attendance report in Excel format directly via email.

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▪︎ Easily Request Attendance Adjustments via Mobile

Managers can enable employees to submit attendance adjustment requests directly through the Shopl app.

Authorized employees can edit their punch in/out, break, or shift times and submit them for approval. This eliminates the need for tedious back-and-forth communication through messages, emails, or verbal requests.

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▪︎ Quickly Approve or Reject Requests

When an employee submits an adjustment request, managers can review and process it seamlessly on the app or desktop dashboard.

Managers can view all pending requests at a glance and approve or reject them with a single click. Once processed, employees are notified via push notifications. Approved adjustments are updated instantly, while rejected ones retain the original records.

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2. Who Will Benefit from This?

• Managers manually managing attendance records.
• Managers spending time locating and sharing attendance records upon employee requests.
• Managers receiving attendance adjustment requests through verbal communication, messaging apps, or emails.

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3. Frequently Asked Questions

Q. Can other employees handle approval or rejection of record adjustment requests?

A. Yes, they can.

By default, managers have full editing rights for all employees’ attendance records. Through feature settings, managers can assign editing and approval permissions to leaders for employees in their group. Additionally, you can grant editing permissions to specific employees via detailed settings.

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Q. Can I restrict employees with approval rights from editing their own attendance records?

A. Yes, you can.

Shopl offers a feature to prevent employees with approval rights from editing their own attendance records. With this feature enabled, employees with approval permissions can approve or reject others' requests but cannot edit or approve their own records.

Simplify attendance record management with Shopl’s [Attendance] feature. Employees can view and request adjustments to their records, while managers handle approvals or rejections remotely. Reduce administrative workload and streamline attendance tracking for your team with Shopl!